Penang Green Office Assessment Tool


     

* Green Office audit application and audit session open in January every year.
* Cut-off months for the audit application and audit session are August-December.
Baseline Checklist
Office Premise/Department  Hint  Plesae specify if you are ONLY applying for a particular block/ unit / department for your organization (e.g. Finance Department, Special Unit etc.) :
Office Size in m² *  Hint  include all the areas used for office purposes(i.e. includes toilets, meeting rooms, pantry) :
Number of Staff * :
Green Office Person in charge *  Hint  Who is the person for the mentioned tasks; management, purchasing, waste management, staff training, welfare, energy conservation and Green Leader? Have you appoint a Green Leader? :
Environment policy & targets *  Hint  Does office has relevant environmental policy and well defined targets? :
* Remember to save your assessment before leaving your computer unattended.

Scoring system:
N/A - not applicable
0 - No
1 - Yes
YOU WILL NEED A MINIMUM OF 70% READINESS RATING TO QUALIFY FOR A SITE AUDIT
(when scoring your office, evaluate and provide your best fit)

Elements Indicator Score
A. Green Principle
1. Are the office supplies purchased in bulk quantities?  Hint  Hint: Purchase items in large amount to avaoid multiple shipments
2. Do you reduce the usage of fax machines and printers in order to reduce paper & cartridge consumption?  Hint  Hint: replace with emails and video conferencing
3. Have you upgraded, reconditioned or extended the useful life of any existing equipment instead of a new purchase?  Hint  Hint: extend life of air conditioner by periodic service and maintenance
4. Do you have an evaluation process for purchasing product in your office?  Hint  Hint: Do you go through an approval loop and provide justification before purchasing?
5. Do you purchase environmental friendly stationaries and products for office usage?  Hint  Hint: paper, toner, name cards, brochures, pens, annual report, etc
6. Does the equipment or furniture in the office has a buy back policy or donated when it is no longer in use?  Hint  Hint: trade-in used equipment, upgrade
7. Do you buy products that are locally made or assembled to reduce carbon footprint?  Hint  Hint: furniture, fittings, stationery
8. Do you purchase/lease a multifunction machine?  Hint  Hint: Printing, fax, scan & photocopy in one machine. Mark N/A if you do not have authority over purchasing/leasing of machine. N/A
9. Do you purchase recycled printer cartridges?  Hint  Hint: purchase printer cartridge that's recycled everytime it ran out of ink
10. Do you purchase paper with sustainable certification?  Hint  Hint: Forest Stewardship Council (FSC) certified paper
11. Does your supplier have good environmental credentials?  Hint  Hint: your supplier is certified for ISO 14000, SIRIM Eco Label or any environmental award such as Hibiscus Award
12. For those offices that do not have authority over purchasing policy and procedure, have you informed the relevant department to initiate green purchasing?  Hint  Hint: useful qualities, recycling system for product or packaging, upgrades & etc.) Mark N/A if your office has authority over purchasing decisions. N/A
Total Score for A - Green Principle
B. Waste Management
1. Is your management committed to encourage staff to practice "5R" and waste segregation.  Hint  Hint: Remind and implement refuse, rethink, reduce, reuse, and recycle in the office
2. Does the office eliminate the usage of personal trash bin?  Hint  Hint: No personal trash bin allowed, only centralized trash bin should be present in the office
3. Are there any on-going policies or funds to implement the recycling program in the office?  Hint  Hint: green office procurement or green office policy
4. Do you provide recycling bins in the office and prime locations to encourage recycling?  Hint  Hint: at least two bins, one for recyclables, another for non-recyclables
5. Do you practice segregation at source between common goods waste & food/ kitchen waste?  Hint  Hint: This applies to offices with pantries, cafeterias or canteens. Mark N/A if you do not have these facilities. N/A
6. Do you have trays for collecting draft paper for reuse?  Hint  Hint: prepare specific box or tray to keep paper for reuse
7. Do you recycle or dispose e-waste properly?  Hint  Hint: electronic waste are disposed in a responsible manner, appoint legal e-waste collector
8. Do you avoid printing e-mails unless absolutely necessary?  Hint  Hint: Put a note at your email signature to remind yourself and others
9. Do you reuse recyclable items (upcycle) in the office?  Hint  Hint: Usage of plastic bottle as a vase for plants or decoration
10. Do you encourage the use of reusable containers and cutleries for food and drinks to promote "no single use plastic" in your office?  Hint  Hint: having your own mug for drinking water, keeping tiffin carriers for handy takeaway food
11. Do you have a recycling program coordinator that engaged with licensed recyclable waste collector in your office?  Hint  Hint: Have a person in charge toliase with a licensed recyclelable waste collector, refer http://www.pgc.com.my/zerowastenetwork
12. Do you keep records of collection and sales of recyclable waste?  Hint  Hint: weigh and record your recyclable waste on a routine basis
Total Score for B - Waste Management
C. Resource efficiency
1. Are all electrical component switched off when not in use?  Hint  Hint: Shut down after office hours and weekends
2. Do you purchase electrical appliances with energy-saving labels?  Hint  Hint: energy star rating
3. Is your office equipped with or planning on converting to energy saving light bulbs?  Hint  Hint: Usage of LED lights
4. Is there any proper system/mechanism/method installed in your office to reduce the amount of UV light penetration?  Hint  Hint: tinted glass, walls, roof
5. Do you have a cleaning schedule for air conditioners to reduce energy consumption?  Hint  Hint: cleaning of bulbs, lamps, air conditioning filters
6. Do you maintain your indoor room temperature between 23°C-25°C?  Hint  Hint: Every 1°C increase can save about 3% of electricity cost on air-conditioning system
7. Does your office encourage the use of electronic methods of communication instead of hardcopies?  Hint  Hint: email or instant messaging [IM]
8. Do you have a campaign / program in place to continually encourage your staff to reduce paper usage?  Hint  Hint: centralize paper issuance, monitor paper usage, printer access card
9. Do your office printers come equipped with automatic double-sided printing feature?  Hint  Hint: Printer that would allow printing on both sides of the paper automatically
10. Does your office have a system for storing documents electronically instead of hardcopy / manual system?  Hint  Hint: Cloud storage for general documents or meia material
11. If hard copy documents are necessary, do you keep the documents in a centralized reference center?  Hint  Hint: one copy of document but accessible to many
12. Does the organization have any improvement plans for water conservation program?  Hint  Hint: The office would need to have steps and future initiatives on water conservation
13. Do you have procedure on maintenance and monitoring of your water supply system?  Hint  Hint: Have a proper procedure on monitoring, reporting and repairing steps
14. Does the organisation have an established committee to drive water conservation programs in the office?  Hint  Hint: Create a committee to lead kick start and foresee water conservation initiatives
15. Does the organisation take any measure to utilize alternative water sources such as rainwater, recycle water and etc for non-potable use?  Hint  Hint: Use of grey water for toilet flushing. Mark N/A if your office has authority over the building. N/A
16. Does the organisation initiate any incentives schemes to reward or motivate its employees for their contribution towards water conservation?  Hint  Hint: Reward employee that contributed ideas or effort
17. Does the organization install any water efficient fittings/ gadget/ devices at their premises?  Hint  Hint: Installation of flow restrictor or sual flush system
18. Has there been a reduction in water consumption or a maintain in water reduction after the installation of Water Saving Fittings? If so, please produce the evidences.  Hint  Hint: Comparison Graphs, Trend Charts etc.
Total Score for C - Resource efficiency
D. Health and safety
1. Do you have indoor air-purifying plants in your office?  Hint  Hint: "Mothers-in-laws tongue" purifies air by absorbing toxins through the leaves and producing pure oxygen
2. Do you implement measures for preventing legionella?  Hint  Hint: monitoring and treating legionella in cooling tower. Mark N/A if you did not have these facilities N/A
3. Do you use air-conditioners that are CFC- free or HCFC- free?  Hint  Hint: Check your equipments manual to identify
4. Do you provide adequate ventilation for process that might adversely affect air quality?  Hint  Hint: Exhaust fan installed in toilets. Mark N/A if your office uses common toilet N/A
5. Does your office practice "no shoes policy".  Hint  Hint: Staff are required to open their shoes upon entering their office N/A
Total Score for D - Health and safety
E. Employee and Community Engagement
1. Are majority of your employees registered as Green Citizen?  Hint  Hint: http://greenstate.penang.gov.my/greencitizen; At least 50% of your employee registered, mark YES
2. Do you have any program[s] to influence the surrounding community and your supply chain to adopt Green Office practices and concepts?  Hint  Hint: Posters with green messages in common areas
3. Are members of your staff engaged in your environmental programs?  Hint  Hint: The staff to be involved in environmental program conducted by the office
4. Does the office promote environmental volunteering with other organization?  Hint  Hint: The staff to join environmental program conducted elsewhere
5. Are members of your staff informed of any changes in office environmental policies or issues from time to time?  Hint  Hint: Keep all staff posted by doing media sharing
6. Do you incorporate office environmental practices during new staff induction training?  Hint  Hint: Give explaination on green practices to new comers
7. Do any of your staff carpool and/or use public transport?  Hint  Example: Share transport to work or meeting areas
8. Does the office keep track, tabulate and display their paper, electricity and water usage at the notice board for employee and public to view  Hint  Example: display amount used per month for paper, electric, and water on the notice board
9. Does the office has sufficient signage and reminders in place to continually encourage green practices around the office  Hint  Example: Posters, stickers and material that would remind and notify surrounding to implement green practices
10. For offices that do not have authority over facilities such as toilets, pantries, canteens or cafeterias, have you informed your building management to improve their facilities?  Hint  Hint: Install dual flush toilets) Mark N/A if your office do not have authority over these facilities. N/A
Total Score for E - Employee and Community Engagement
Total number of questions answered
Total Score of all questions
Banking Details
PAYEE NAME :
BANK NAME :
BANK ACCOUNT NO. :
BANK ADDRESS :
TNB ACCOUNT NO.* :
PBA ACCOUNT NO.* :
COMPANY LOGO :
PBA AQUASAVE APPLICATION FORM : Download